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What Are the Best Expense Tracking Apps?

Greg Swanson

Managing your money gets easier when you use the best expense tracking apps for small business. From logging receipts to categorizing costs, the right app saves you time, stress, and costly mistakes.

Quick answer: The top expense tracking apps include QuickBooks, FreshBooks, Expensify, Wave, and Zoho Expense—each offering tools that help you track business expenses efficiently.

Top Apps to Track Business Expenses

QuickBooks: Industry standard with powerful integrations, best for full accounting plus expense tracking.
FreshBooks: Great for freelancers who want invoicing and expense tracking in one place.
Wave: Free and easy to use, with solid expense tracking and receipt scanning.
Zoho Expense: Ideal for small teams needing approval flows and travel expense management.
Expensify: Smart scanning and automated reports—perfect for frequent business travelers.

What to Look For

Choose apps that sync with your bank, generate reports, and allow mobile scanning of receipts. The best small business finance tools are those that save you time and reduce manual entry.

Final Thoughts

You don’t have to spend a lot to stay organized. Whether you need simple tools or advanced features, there’s a solution out there that fits your workflow. Try a few and see what clicks.

Updated: August 15, 2025

What features should I look for in an expense tracking app?

Look for features like receipt scanning, automatic bank sync, real-time reports, and easy export for taxes.

Are there free apps for expense tracking?

Yes, Wave and Zoho Expense both offer free plans with essential tracking features for freelancers and small businesses.

Can I use expense tracking apps for taxes?

Absolutely. Most apps help categorize deductions and generate reports you or your accountant can use for filing taxes.

Which app is best for freelancers?

FreshBooks and Wave are both great for freelancers thanks to their simplicity and invoicing features.