How Do I Track Time and Income Across Multiple Gigs?
Greg Swanson
When you're juggling multiple freelance projects or side gigs, keeping track of your time and money can get messy fast. You might be wondering, how do I track time and income across multiple gigs without losing your mind? The good news is, a few smart tools and habits can help you stay organized and in control.
To track time and income across multiple gigs, use a combination of time-tracking apps, income spreadsheets, and gig economy tools that let you log hours, invoice clients, and monitor progress in one place.
Start with Time Tracking
- Use Simple Tools: Apps like Toggl, Clockify, or Harvest let you track hours by project, task, or client.
- Set Daily Goals: Create time blocks for each gig so you don’t overbook or burn out.
- Review Weekly: Look back at how you spent your time to improve efficiency and pricing.
Track Income from Every Source
- Use Income Sheets: Create a simple Google Sheet or Excel doc with fields for client, project, date, and amount earned.
- Try Gig Apps: Tools like QuickBooks Self-Employed or Everlance automatically sync income from platforms like Uber, Etsy, and PayPal.
- Monitor Trends: Tracking helps you spot slow months, repeat clients, and your best-paying gigs.
Combine Time and Money Tracking
- All-in-One Platforms: Bonsai, Indy, or AND.CO let you track time, send invoices, and record income under one roof.
- Link to Taxes: Keeping detailed records makes filing self-employment taxes much easier.
- Stay Consistent: Update your tracking system after every job or at least once a week.
Bonus: Track Non-Billable Time Too
- Admin Hours: Time spent emailing, invoicing, or pitching adds up—track it to price smarter.
- Learning Time: Logging time spent upskilling helps you see where you're investing in your future.
- Break Time: Tracking breaks can prevent burnout and help balance your workday.
Tracking time and income across multiple gigs doesn’t need to be complicated. Once you find a system that works for you, it becomes second nature. Whether you prefer spreadsheets or automated tools, staying on top of your numbers helps you make better decisions, price your work fairly, and build a stable freelancing career.
Updated: June 27, 2025
How do I track time and income across multiple gigs?
Use time-tracking apps and income spreadsheets or gig-focused tools to log hours, track earnings, and monitor trends across all your freelance or gig jobs.
What’s the best app for tracking gig work?
Apps like Toggl, Clockify, QuickBooks Self-Employed, and Everlance are popular for tracking time and income across multiple clients or gigs.
Should I track income manually or automatically?
Automated tracking is faster and reduces error, but manual spreadsheets can work well if you're just starting or want full control.
How often should I update my gig tracking?
Update your time and income tracking weekly or after each job to stay accurate and reduce last-minute stress during tax season.
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Greg Swanson
Greg Swanson is a technology and business writer with 12+ years of experience in AI and digital innovation. He specializes in AI-driven business growth, SEO, and emerging tech trends, offering actionable insights to help businesses stay ahead in a competitive online world.